Greetsquare Privacy Policy

Last Updated: 1 January 2026

Our purpose is to elevate careers and help employers hire the right talent, faster. We are committed to protecting your personal data and being transparent about how it is used.

1. Introduction

Welcome to Greetsquare (“GSQ”, “we”, “us”, or “our”). We operate an online recruitment platform accessible via www.greetsquare.com and our mobile/web applications (collectively, the “Platform”).

This Privacy Policy (“Policy”) explains how Greetsquare, operated by We Move Mountains Pte Ltd, collects, uses, discloses, retains, and protects your personal data when you access or use our services in compliance with the Singapore Personal Data Protection Act and other applicable laws.

By using the Platform, you confirm that:

  • You are at least 18 years old, or
  • If you are under 18, you have obtained parental or legal guardian consent

Your use of the Platform constitutes acceptance of this Policy and our Terms of Use (available at https://greetsquare.com/terms-of-use ).

2. Personal Data We Collect

We collect personal data that you voluntarily provide, data collected automatically when you use our Platform, and data obtained from third parties.

We collect videos, images, and other information that you provide to us or that we collect when you access our Services, including when you complete webforms on our platform or in our mobile application; create an account with us; effect payment for subscriptions; communicate with us about our Services via comments, direct message, e-mail, SMS message, or phone; or respond to one of our surveys.

We collect three main types of information:

A. Information You Provided Directly

  • Job Seekers:

    • Full name, email address, phone number, linked accounts (e.g. Google, LinkedIn)
    • Country of residence and nationality
    • Resume/CV, work history, education, skills, certifications, achievements, and languages
    • Profile photo and optional profile video
    • Job preferences, availability, preferred work type and saved job listings
    • Job application information submitted to employers

  • Employers or Recruiters:

    • Company name and business registration number
    • Contact person’s name, title, email address, and phone number
    • Job postings, hiring criteria, and recruitment-related communications

  • All Users:

    • Account login credentials
    • Billing and payment information (for paid services)
    • Information submitted via forms, messages, customer support requests, or survey

B. Information Collected Automatically

  • IP address, device type, browser type, and operating system
  • Cookies, pixel tags, and similar tracking technologies
  • Usage data such as pages visited, time spent, search queries, and interactions

C. Information from Third Parties

  • Social media platforms (e.g. LinkedIn profile data when you choose to sign in)
  • Payment service providers
  • Identity verification or background check (where applicable)
  • Referral, analytics, or integration partners

3. How We Use Your Personal Data?

We use your personal data to:

  • Create and manage your user account
  • Match job seekers with suitable employment opportunities
  • Facilitate job applications, interviews, and communications
  • Verify identity, credentials, and eligibility
  • Provide customer support and respond to inquiries
  • Process payments, subscriptions, and invoices
  • Improve, personalize, and enhance the Platform
  • Send service-related communications, job alerts, and newsletters (you may opt out at any time)
  • Display targeted or contextual advertisements where permitted
  • Detect, investigate, and prevent fraud, abuse, or security issues
  • Comply with legal, regulatory, and obligations

4. Consequences of Not Providing Personal Data

Certain personal data is necessary for us to provide access to the Platform and our Services. If you choose not to provide required information:

  • We may be unable to create or maintain your account;
  • Certain features or Services may be unavailable; or
  • We may not be unable to comply with legal or regulatory requirements

5. Legal Basis for Processing

Where applicable, we process personal data based on one or more of the following legal rounds:

  • Consent (marketing communications, optional profile video)
  • Contractual necessity (to provide recruitment and platform services)
  • Legitimate interests (such as improving the Platform, analytics, and fraud prevention)
  • Legal obligations (including compliance with laws, regulations or lawful requests)

6. Sharing and Disclosure of Data

We only share personal data where necessary and subject to appropriate safeguards.

Recipients may include:

  • Employers or Job Seekers: To enable recruitment, applications, and hiring processes (only relevant data is shared)
  • Service Providers: Hosting, analytics, payment processing, communications, and customer support (under PDPA-compliant contractual obligations)
  • Legal or Regulatory Authorities: Where required by law or to protect legal rights
  • Business Transferees: In connection with mergers, acquisitions, or asset sales, subject to equivalent data protection standards

We do not sell or rent personal data to third parties for marketing purposes.

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes described in this Policy or as required by law.

  • Inactive user accounts may be deleted or anonymised after three (3) years
  • Job application data shared with employers is retained according to employer policies - contact the employer directly for deletion
  • Financial and transaction records are retained in accordance with applicable tax and accounting laws

You may request deletion of your personal data at any time, subject to legal or regulatory retention requirements.

8. Your Rights Under the PDPA

You have the right to:

  • Request access to your personal data
  • Request correction of inaccurate or incomplete information
  • Withdraw consent for certain processing activities
  • Request account closure and deletion of personal data (subject to limitations)

Requests should be submitted to our Data Protection Officer using the contact details below. We will respond within the timeframe required by law.

9. Cookies & Tracking Technologies

We use cookies and similar tools for essential platform functionality, analytics, and advertising purposes. You may manage cookie preferences via your browser settings or our cookie consent tool. Disabling cookies may affect certain features.

10. Data Security

We implement reasonable administrative, technical, and physical safeguards, including encryption, access controls, firewalls, and regular security assessments. While we strive to protect your personal data, no method of transmission or storage is completely secure.

11. Cross-Border Data Transfers

Your personal data may be transferred to and processed in jurisdictions outside your country of residence. Where this occurs, we ensure appropriate safeguards are in place in accordance with applicable data protection laws.

12. Changes to This Policy

We may update this Policy from time to time. Material changes will be notified via email or a prominent notice on the Platform. Continued use of the Platform after changes take effect constitutes acceptance of the updated Policy.

13. Governing Law and Dispute Resolution

This Policy shall be governed by and construed in accordance with the laws of Singapore and shall be subject to the exclusive jurisdiction of the courts of Singapore. In the event of any dispute arising out of or in connection with this Policy, including any question regarding its existence, validity, or termination, We Move Mountain Pte. Ltd. and you shall first use reasonable efforts to resolve the dispute in good faith through amicable negotiations.

14. Contact Our Data Protection Officer

Email: support@greetsquare.com

Post: We Move Mountain Pte Ltd

60 Paya Lebar Road
#06-28 Paya Lebar Square
Singapore 409051
ATTN: DATA PROTECTION OFFICER

We aim to respond to all privacy-related requests in a timely and reasonable manner.

15. Definitions

Data - Any information, content, or material that is collected, generated, submitted, transmitted, stored, or displayed through the Platform. Data includes both Personal Data and Non-Personal Data.

Personal Data – Any data about an identified or identifiable individual (as defined under the PDPA).

Platform – Greetsquare websites, mobile apps, and related services.

Services - Services available on or through the Platform.

You/User – Any individual or entity that accesses or uses the Platform.